Setting Up the Swyft Meeting Bot (Admins)

The Swyft Meeting Bot must be enabled by an administrator before end users can invite it to their meetings. Follow the steps below to get started.

Step 1: Request Access

Contact us via your shared Slack channel or by emailing hello@swyftai.com to request access to the Meeting Bot.

Step 2: Admin Permissions Required

Once approved, only technical admins can configure who in your organization should have access to the Meeting Bot.

Step 3: Configure Bot Settings

As a technical admin, go to:
app.swyftai.com/dashboard/settings/organization/bot-settings

From this page, you can:

• Enable or disable the Meeting Bot for specific users

• View current usage and limits for your organization

Step 4: Manage Usage and Limits

Depending on your plan, certain limits may apply:

• Concurrent Bot Limit
  You may have a cap on the number of bots that can be active in meetings at the same time. Once the limit is reached, additional bots cannot be invited until others finish.

• Monthly Bot Hours
  Each plan includes a limit on monthly bot hours.

  • A bot hour = one hour of a bot being spun up and processing a meeting.

  • This counts even if the bot is stuck in a waiting room and does not record.

✅ Once set up, end users in your organization with bot access enabled will be able to invite the bot directly into their meetings.